ACCESSIBILITY AT UNOG A A A A The United Nations in the Heart of Europe

Accreditation



The NGO Liaison Unit facilitates the participation of NGOs in consultative status with ECOSOC in United Nations activities taking place on the premises of the United Nations Office at Geneva. This includes organizing requisite annual and temporary accreditation. For a complete overview of the accreditation procedure, please consult the User Guide for NGO Accreditations at UNOG.

Annual accreditation

Each NGO in consultative status with ECOSOC may designate representatives to obtain annual grounds passes for UN premises, valid until 31 December of each year. A maximum of 5 such passes (1 for the Main representative and up to 4 for the Additional representatives) can be issued for New York, 5 for Geneva, and 5 for Vienna, in addition to the UN grounds pass allocated to the President/Chief Executive Officer (CEO) and to the Chief Administrative Officer (CAO) of the NGO. The same President/Chief Executive Officer must be designated in all 3 locations. There can only be 1 President/CEO and 1 Chief Administrative Officer designated before the United Nations. NGOs should finalize their annual accreditation before requesting temporary or other types of accreditation (see below).

Temporary accreditation

In addition to the annual accreditation, each NGO in consultative status with ECOSOC may also designate representatives to obtain temporary UN grounds passes for Geneva for a maximum duration of 3 months, renewable once (total of 6 months). NGO interns may benefit from a UN grounds pass for a duration of 11 months up until the end of each calendar year. There is currently no limit to the number of temporary UN grounds passes NGOs may obtain at the United Nations Office at Geneva. However, the NGO Liaison Unit reserves the right to apply limitations based on capacity or security constraints at the time of the request. NGOs may be requested to provide relevant justifications. Temporary UN grounds passes should be reserved for the members of the NGO who represent it fully and in all matters for a limited period of time.

Other types of accreditation/registration

The NGO Liaison Unit is responsible for providing annual and temporary accreditation as outlined above. NGOs wishing to register participants to attend a specific UN public meeting or session (such as sessions of the Human Rights Council and related mechanisms), should request accreditation /registration with relevant secretariats /organizers. For more information on registration of participants to UN meetings, please consult relevant web pages.


PROCEDURE TO REQUEST ACCREDITATION


To apply for a UNOG annual grounds pass, please follow the below steps to be repeated every year:

Step 1: Login into the iCSO database at http://esango.un.org/civilsociety/newLogin.do and go to "Consultative status", "Designations", "Geneva". Pre-register the President/CEO and Chief Administrative Officer's details;

Step 2: Pre-register details of other annual NGO representatives;

Step 3: Send a formal designation letter to the NGO Liaison Unit preferably by e-mail at ungeneva.ngoliaison@unog.ch or by fax at 0041 (0) 22 917 0583 at least 3 business days before the desired date of entrance to the Palais des Nations.

The letter should contain the following elements:
- Official letterhead of the NGO;
- Signature of the President/CEO or CAO, whose details have been pre-registered online (see Step 1 above);
- Names of designated representatives of the NGO, namely the CEO, the CAO, and a maximum of 1 Main Representative and 4 Additional representatives, as per registered in the iCSO database and shown on passport.

The NGO Liaison Unit requests you to use its template for preparing such a letter (download sample).

Once Steps 1-3 have been duly completed, the NGO Liaison Unit will approve the NGO request for accreditation and an automatic confirmation email will be sent to the NGO representative’s email address registered in his/her profile in the iCSO database. If an automatic confirmation email was not received three days after the submission of the request, please verify that Steps 1-3 have been duly completed.

Step 4: Once a confirmation email is received, accredited NGO representatives should bring a valid picture ID to the Security and Safety Service at the Pregny Gate where an annual picture grounds pass will be issued (the person receiving a pass must be present). Expired grounds passes must be returned to the Security and Safety Service in order to receive new ones.

Please note : Copying existing profiles is possible as of 18.12.2015. If you wish to do so, find the name of the representative you wish to designate again under inactive designations, click on "Copy", update information and press "Add". This option is only possible to implement for representative listed under inactive designation. If you wish to designate a representative, whose pass has not yet expired or who has never been registered before, click on “new designation” twice and fill out the details of your representative manually.

Temporary accreditation

To apply for a UNOG temporary grounds pass, please follow the following steps:

Step 1: Login into the iCSO database at http://esango.un.org/civilsociety/newLogin.do and go to "Consultative status", "Designations", "Geneva". Ensure that the President/CEO and Chief Administrative Officer have been accredited (see above);

Step 2: Pre-register details of temporary NGO representatives;

Step 3: Send a formal designation letter to the NGO Liaison Unit preferably by e-mail at ungeneva.ngoliaison@unog.ch or by fax at 0041 (0) 22 917 0583 at least 3 business days before the desired date of entrance to the Palais des Nations.

The letter should contain the following elements:
- Official letterhead of the NGO;
- Signature of the President/CEO or CAO or the Main representative with accrediting rights;
- Names of designated temporary representatives of the NGO, as per registered in the iCSO database and shown on passport;
- Requested dates of validity for temporary accreditation;
- Reasons for requesting a temporary grounds pass.

The NGO Liaison Unit requests you to use its template for preparing such a letter (download sample).

Once Steps 1-3 have been duly completed, the NGO Liaison Unit will approve the NGO request for accreditation and an automatic confirmation email will be sent to the NGO representative’s email address registered in his/her profile in the iCSO database. If an automatic confirmation email was not received three days after the submission of the request, please verify that Steps 1-3 have been duly completed.

Step 4: Once a confirmation email is received, accredited NGO representatives should bring a valid picture ID to the Security and Safety Service at the Pregny Gate where a temporary picture grounds pass will be issued (the person receiving a badge must be present). For 5 days or less, a non-picture badge will be issued. Expired grounds passes must be returned to the Security and Safety Service in order to receive new ones.

If your NGO wishes to replace the accredited representative during the course of the year, it is the responsibility of your NGO to ensure that the valid grounds pass of the outgoing representative is returned to the Security and Safety Service at Pregny Gate before submitting the request for a replacement representative.

The request to replace a President in the course of the year should be first addressed to the NGO Branch in DESA, New York, through a letter bearing the letterhead of the NGO and signed by the outgoing President designated before the United Nations.
The NGO Liaison Unit remains at your disposal for assistance and complementary information concerning accreditation. You may also consult our FAQs web page.